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Employee State Insurance Registration is applicable to all the companies with having more than 10 employees drawing a maximum monthly salary of Rs. 21000/-. ESI Registration is to be done with Employee State Insurance Corporation who manages and offer various medical and monetary benefits to these employees. It is a 17- digit unique identification number allotted to each factory/establishment/ registered under this Act.
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What is ESI Registration
Employee’s State Insurance (ESI) Scheme runs under an independent authority- Employee State Insurance Corporation which falls under the jurisdiction of the Ministry of Labour & Employment. This scheme is designed to provide the socio-economic protection to employees working in a company. Medical benefits, sickness benefit, maternity benefit and various other benefits to the employees and their family are covered under this scheme. The scheme also extends the financial assistance and medical care to the employees along with their family member insured under ESI Act. The employer and employee need to make contribution to the ESIC and hence, it can be called as self- financing scheme. The employer needs to register under ESI Scheme which can be taken online at www.esic.nic.in (Government portal) once the employer falls under the obligation of taking this registration.
Check whether your entity is covered under ESIC: (having more than 10 employees)
- Non-Seasonal factories employing more than 10 employees
- Cinemas including preview theatres
- Road-motor transport undertakings
- Newspaper establishments
- Establishments engaged in Insurance Business
- Non-Banking Financial Companies
- Port Trust
- Airport Authorities
- Warehousing establishments
- Private Medical Institutions, Educational institutions and
- On contract and casual employees of Municipal Corporation/Municipal Bodies employing 10* or more persons in certain States/UTs.
Advantages of ESI Registration
The scheme provides the medical assistance and treatment to the insured person covered under this said act along with his/ her families as and when required. The benefit is given in kind by the state government through Model Hospitals run by ESIC (except in Delhi) without linking to employee’s wages and contributions.
This benefit is designed for Pregnant women to whom the benefits are payable up to 26 weeks. The said period can be extended by 30 more days on medical instruction. To enjoy the benefit, employees are required to contribute their wages/ salaries for 70 days in the preceding 2 contribution periods.
Disabled employees can get are eligible for getting 90% of their monthly salaries as disablement benefits.
With 70% of the monthly wage, absence from work due to illness can be taken for a maximum of 91 days per year
During the employment tenure, in case of sudden death of the employee, the dependants of the deceased employee will receive 90% of his/her monthly salary.
An additional amount of Rs.10,000 towards funeral expenses is provided to the family of the deceased employee.
Confinement expenses can be availed in case of confinement of an insured woman or wife of an employee occurring in a place with no medical facilities under the ESI scheme.
In addition to these there are few other benefits which may be termed as Need-Based Benefits/ Aid:
- Vocational Rehabilitation
- Physical Rehabilitation
- Old Age Medical Care
- Extended Sickness Benefits
- Enhanced Sickness Benefit
Documents required for ESI Registration
Registration certificate as obtained under – Factories Act and Shops and Establishment Act
Certificate of registration in case of a company and LLP and partnership deed for a Partnership firm
MOA and AOA of the company
LLP Agreement in case of an LLP
Attendance register of the employees
PAN card of the business establishment
Scanned copy of the Property Tax bill
Rent agreement, in case of rented property along with Utility Bill
Scanned copy of the licenses received by the company such as GST Certificate etc.
A cancelled cheque of the bank account of the company
Digital signature of the Proprietor, Partner or Director as the case may be
List of Directors of the company
List of Shareholders (as on date) in the company
Address proof of the Proprietor, Partner or the Company’s Directors as the case may be
Mobile number and email id of Proprietor, Partner or the Company’s Directors as the case may be.
List of all employees working in the establishment along with employee details such as :
- Full Name,
- father’s name,
- Mobile Number,
- Date of Birth,
- Date of joining,
- Postal Address,
- Name of the Nominee,
- Identity proof such as PAN or Aadhar Card,
- Bank Account Number etc.
Register ESI in 3 Easy Steps
1. Answer Quick Questions
2. Experts available for Help
3. Your ESI is Registered
Process to Register a ESI Registration in India
Day 1 – 2 Data Review
- Seeking Data from applicant and reviewing it
- Resolving Queries related to documents
Day 3 – 4 filling up Form and Client confirmation
- Filling the form for registration
- Gather the necessary documents
- Seeking confirmation from client for submission of the form
Day 5 – 6 Final Application filing
- Making applications for registration under ESIC
Day 6 onwards Notification from Government Awaited
- Government processing time
FREQUENTLY ASKED QUESTIONS
Explore ESI Registration
How ESI scheme is helpful to an employee?
This scheme is specially designed by the government to provide full medical and financial assistance to the employee who is registered under the ESI Act. This scheme helps the employee to get compensation of the loss of his/her wage during his/her absence from work due to sickness, health issue, maternity, or employment inquiry. The benefits listed in the scheme extends to insured person’s family members also.
Why this scheme is called as Self-Funding Scheme?
The scheme is primarily designed out of contribution made by employer & employee every month at a fixed percentage of the salary paid. Under this scheme, State Government also contributes 1/8th Share of the total cost of the Medical Assistance.
What if the salary of an employee exceeds Rs. 21000/- in a month, will he be still covered under scheme or the contribution from both side will stop?
No, the scheme will remain enforced till he continues to be part of the same organization irrespective of the fact that he/ she is earning more salary than 21000/- per month.
After registering under ESIC Scheme, is there any unique number allotted to the employee?
To verify the details of the employee, the ESI Scheme issues a Unique Identification number to each employee or worker which is called as Insurance number and the same can be used for all operational purposes.
What is the eligibility criteria for ESI Registration in India?
The universal rule to be qualified for ESI (Employees’ State Insurance) registration is to have 10 or more employees/workers. However, in few states and regions, ESI is applicable only if there are more than 20 employees.
As an employer in how many days I should get ESIC Registration after falling under eligibility criteria of this scheme?
Once the company/entity falls under the eligibility criteria, the registration needs to be taken within 15 days from the date it become eligible. This is the statutory responsibility of the shop/establishment or an entity.
Which are the essential documents required to maintain for filing ESI Returns?
There are few documents which an entity registered under ESIC Scheme needs to maintain regularly for filing ESI returns. They are as under:
1. Attendance register
2. Form 6
3. Register of wages
4. Register of any accidents on the premises
5. Inspection book
6. Monthly challans and returns submitted for ESI
What is the Present Rate of Contribution under this scheme by Employer and employee?
a) Employer’s contribution: A sum equal to 4.75% of the wages payable to an employee, rounded off to the next higher rupee
b) Employee’s contribution: A sum equal to 1.75% of the wages payable to an employee, rounded to the next higher rupee;
In compliance with the Notification published in the Gazette of India dated 6.10.2016, the rates of employer’s and employee contribution for the initial twenty-four months from the date of implementation of the Act are subject to the following:-
(a) Employer’s contribution – A sum (rounded to the next higher rupee) equal to 3% of the wages payable to an employee; and
(b) Employee’s contribution – A sum (rounded to the next higher rupee) equal to 1% of the wages payable to an employee.
What are the compliance after registering under ESIC Scheme?
Every entity covered under this scheme needs to comply with mandatory filing such as regular deposit of monthly contribution to file half-yearly returns and report to ESIC authority for any changes or amendment made in business activity, address, ownership and management, etc.
Can I transfer my benefits to someone other than my family members?
No, the benefits under this scheme is non-transferable.
What is the time limit for payment of contribution?
In respect of an employee the contribution shall be paid in a properly registered bank of the Company, within 21 days of the last day of the calendar month in which the contribution is due for any period of wage (Reg. 29 & 31).
What is the filing and payment dates for ESI?
Payment: 15th of every month
Returns: May 11th and November 11th
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